Facility Use Guidelines

Bayview Foundation provides social, cultural, educational, artistic, and recreational services to residents of Bayview and the greater Madison community. Bayview is a multicultural neighborhood and use of the facility is not permitted to groups that discriminate on the basis of race, color, creed, national origin, or disability.

Step one
  • Application submission due at least 2 weeks prior to the event with 2 checks:
    • One check for the rental fee based on the prices in the Facility Use Rates Chart (If you plan on using AV and/or coffee station add that fee to the room rental check)
    • A separate $50 check for the security deposit (which would be returned to you if there are no damages at your event) made out to Bayview Foundation.
    • We will not deposit the rental fee check until your application is approved.

*Paper copy submitted in-person (or mailed to) 113 La Mariposa Lane, Madison, WI 5715

*Digital application submitted online

Step Two

Bayview staff reviews application to determine availability and approval

Step Three

Bayview will follow up within one week of submission to confirm, troubleshoot, or deny application

Bayview Facility Use Guidelines and Policies

Individuals, groups, or organizations using the Bayview Community Center rooms and facilities must comply with the following guidelines and all other applicable rules and policies. Failure to comply may result in the immediate end of your event, loss of any security/damage deposit paid, penalty charges, and loss of future facility use privileges.

  • Bayview Community Center is a smoke free building
  • Use of alcoholic beverages or drugs is strictly prohibited inside the center.
  • All children ages 18 and under must be supervised at all times, as well as event attendees to prevent damage to property or non-compliance with facility use policy.
  • Cancellation of an event must occur through direct communication with Bayview staff at least 24 hours prior to the scheduled event to assure full refund of security deposit. An additional fee of $20/hour may also apply if Bayview staff have been secured and not given sufficient 24 hour notice.
  • Events may only take place after authorized staff approval of facility use and is dependent upon space availability. Permission to use the facility may not be transferred by any non-staff person to a third party.
  • All person(s)/organization(s) renting the facility agree to use the utmost care with building and property, and are responsible for clean-up after the event, including, but not limited to:
    • Picking up trash and proper disposal in dumpster located in the lower level
    • Cleaning all spills on floors (mopping not required)
    • Sweeping floors
    • Cleaning table and chair surfaces
    • Closing all windows
    • Folding and storing all tables and chairs in designated areas
  • Kitchen Use: All equipment, utensils, and cleaning supplies inside the kitchen are the property of Bayview and are not to be used. Users are responsible for bringing their own supplies, except for garbage bags. Kitchen must be returned to the condition in which it was found and is subject to additional cleaning and maintenance fees and security deposit forfeiture described in this policy.
    • Picking up garbage and proper disposal in dumpster located in the lower level
    • Rinsing recyclables and placing in appropriate container
    • Scrubbing and wiping down sinks, stovetop and countertops
    • Cleaning spills on top of stove and in oven/broiler
    • Removing all food brought in for the event
    • Closing and all windows
    • Sweeping floor
  • A fee of $50/hour will be assessed and security deposit will be forfeited if maintenance services are required to restore rooms to original condition due to user neglect.
  • All Bayview property, other than tables and chairs, unless otherwise specified, should NOT be moved to other areas, used in any way, or damaged. This includes, but is not limited to, artwork on shelves or walls, murals, books, furniture, audio equipment, toys or other supplies.
  • Person(s)/organization(s) must restrict use of the facility to only the areas indicated in the facility use application and may not exceed room occupancy limits.
  • All person(s)/organization(s) are liable for any damages to the building or property, including artwork, murals, furniture, etc.
    • Any damaged property will be subject to security deposit forfeiture, as well as any additional restitution charges to cover expenses.
  • Bayview reserves the right to deny rental requests from individuals with outstanding balances, a history of issues with previous facility or club room rentals, or prior disturbances on Bayview property.
  • Parking: Bayview parking spots are reserved for current Bayview residents. Facility users who are not Bayview residents must park on Braxton Lane or other nearby streets.